Employee Expense Management System Development

Expense Control & Management Systems

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Expense Control Management Systems

We develop comprehensive Expense Management Systems that can integrate with your existing corporate infrastructure to make improvements or add new features and expand your current system. Functionality that ensures vetted employees have access to essential funds and assets, enables them to make on-demand payments, while automating and consolidating financial data. The result is highly accurate input to help you make better informed decisions.

Our mobile apps offer identical functionality as our main systems, delivering the same reporting experience on any device, to manage expenses in real time. These user-friendly designs exceed all IT requirements for training, usability, security, and compliance. With streamlined functions and simple interfaces, they address the nuances of any size and type of organization. You’ll also drive down expense costs as you add more flexibility and security for employees on the go.

Features of Expense Management Systems

Expense Management

Now you can create, add, submit, approve, and audit trips anytime, anywhere, on any device. Control costs too with automated, real-time spend-policy compliance monitoring and approval routing. With operating costs one of the most difficult to manage, our expense management expertise can help you scale and automate spend and data collection, offering better financial insights and enhanced forecasting.

Policy Controls & Expense Rule Management

Our management functionality enables managers to create rules that control transaction limits and timeframes, merchant usage and other critical variables, without the need for developers to modify systems. You can set company policies, create spend limits, alerts, and tolerances. With a clear explicit control policy, this powerful expense-management program empowers you to implement rules that define and set employee-spend limits.

Invoice Management

We can deploy and improve invoice management solutions to help your accounts payable team increase accuracy, transparency, and expedite processing. Our user-friendly interface automates invoice workflow approval that matches POs, receipts, invoices, and payments. It also lets you create, pay, and manage invoices from vendors and suppliers. You profits will grow with this advanced way to manage, monitor, and increase processing speed.

Travel Expenses Management

Travel and expenses are a critical business cost. We can develop solutions that offer simple online booking and integration with expense reports. In combining T&E costs, we can add a multitude of enhancements for a superior user experience. Automate processes and capture employee spend in a single source, integrate with travel cards, counting and paying per diems, calculate gas mileage costs, as well as hotel booking and airline tickets. You get a clear, complete view of expenses that also offers compliance across your business.

Optical Character Recognition (OCR)

OCR captures data from a scanned paper invoice to be processed electronically. Deploying OCR for invoice automation delivers dramatic efficiencies and cost control benefits. This embedded technology automatically scans and extracts invoice image data, greatly reducing data entry, and increasing accuracy to near 90%—with no special training or tools required. For even more accuracy, add human verification. The productivity benefits are clear, while the hard-cost savings and reduced errors make for happier employees and suppliers.

Expense Reporting & Analytics

Today, data is an increasingly important, competitive business asset to leverage and utilize intelligently. We can develop software that provides reporting and dashboards for real-time analysis and operational metrics providing key insights into business expenses. Granular details and a big-picture perspective help you make better decisions, along with the ability to forecast future spend in developing smarter financial plans.

Corporate Prepaid Cards

Prepaid cards can be an exceptional solution for controlling expenses. But only if they provide proper controls to protect businesses while allowing employees to make on-demand payments so projects aren’t delayed. We can help integrate such features with existing card providers or enhance software to improve operations, cut expense management costs, reduce fraud, and enable employees to easily pay for goods and services.

Mobile App for Expense System

We have the proven know-how to design any mobile app you need. Apps that deliver the same reporting experience on any device, so you can enter and approve employee costs in real time. Previously we created an app that captures receipts by snapping a photo as costs occur, so processing can begin immediately. Other apps we created include ones that store and track receipts, record mileage, input multi-currency claims, create expense reports on the spot, and streamline approval for faster sign-offs, so you can stay on top of staff requests.

Purchase Control with Decision Control APIs

Our prepaid card solution improves operations, cuts expense management costs, reduces fraud, and enables approved employees to easily pay for deliverables. Designed to be folded into your product and services portfolio, it can be adapted as needed. We knew the solution demanded great flexibility to handle the nuances for a broad array of businesses. Our answer the Decision Control API that can scrutinize every purchase based on rules set by each business to handle their unique requirements. If the purchase is outside those rules, it’s declined and stops there. Limits can be set for a specific day, time period, amount, location, retailer, even for individual cards, and changed at any time. Whatever you need, we can do.

Decision Rule Management

Companies that run on-demand services need to control employee expenses. A concierge operation, for instance, must manage pricing, purchase locations, and timeframes. Also, managers need to ensure employees with prepaid cards don’t spend more than authorized. When company policies change, developers are needed to create or modify expense decision rules—both time-consuming and expensive. We developed an advanced stand-alone, decision-rule management solution that uses the Roslyn API library. Stored in programming code that’s been created and runs in real-time, so it doesn’t need to be deployed or rebuilt. Managers can easily and affordably create rules that control transaction limits and much more.

Some of Softjourn's Financial Clients

Expense Control

Commercial applications for prepaid cards

PEX: Xamarin expense management app

With Xamarin, Softjourn combined the two original apps into a single application

PEX: How to Control Employee Spending

Softjourn worked with PEX to define the major functionality that was necessary to replicate from the desktop to the mobile device.

Engagement Models

Need technical skills or expertise? A Dedicated Team can help extend resources, and can work seamlessly with your company under your guidance or ours. This model is ideal when planning long-term or larger scope projects, have several projects or a pool of tasks, or don’t have a clear vision of future project objectives.

Fixed cost pricing is best suited for projects with a strictly defined scope that won’t change. The main advantage is it allows clients to plan and set an exact budget. If the scope is undefined, we can also work with you to develop high-level specs. Once agreed upon, we send a proposal that provides a snapshot of time, costs, team structure, and deliverables.

This model usually applies for prototypes, when a client, and thus our developers, don’t have a clearly defined scope. The client pays for work completed, based on agreed upon benchmarks. So they play a greater role in the development of software solutions and carry all risks related to the scope of work. The client is assigned a team and is billed for actual time accrued.

What We Offer

Consulting

Whether upgrading an existing code or creating a new one, the most important expertise we offer is a proven approach to mitigating risk and containing costs.

Definition/Specs

Often clients don’t know what product they need, but do know the results they want. Our job is to help define the product and develop optimal solutions to get those results.

Research & Development

To compete, our clients continually need to provide new and better services. We have our own R&D Centers – started in 2008 – which uniquely positions us to do just that.

UI/UX Design

Our developers and illustrators are experts at UI and UX design. They will work with you to understand your needs in going from idea to prototype to deployment faster and at less cost.

Software Development

Software development has grown exponentially in recent decades. Softjourn is the solution to help you define and develop forward-thinking technology that gets real-world results.

Quality Assurance

Our core belief is that analyzing and testing is critical because the essential role of software is so important. In the process, our Quality Assurance team helps you create superior products.

Application Maintenance

Since day one, we’ve been providing application support and maintenance services to each customer on every project. It’s why we’re a proven, trusted partner and reliable asset.